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If you're a small business that has scrapped and saved in order to finally make a hire or two, that has to be a little scary. The study - somewhat self serving from a business communications company - found that:.

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There are many issues we could talk about in relationship to this story including employee management, but the problem really is how to reclaim the lost time and make employees more productive. A well-worn metric of computing is that the average user utilizes less than 10 percent of the functionality of any program.


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Unfortunately, this has been a casualty of managers who don't understand or promote technology, the lack of real training and ongoing reinforcement of best practices and an overall acceptance of one of the most innovation-killing attitudes found in almost all workplaces: "We've always done it this way. Chances are your office is running it. If so, we can save a lot of time by using the program's scheduling functions to schedule meetings. Easily set up groups from your company's address book either for permanent or temporary teams.

Create a project team group, select the group when scheduling and open the scheduling assistant. The assistant will show you all the individuals in the group and their free time. Use the "find free time" feature to find the available times when everyone on your team can meet. Not all meetings are internal and setting up times with clients, customers and vendors can be even more challenging.

Several tools utilizing internet-based "cloud" services tackle - and solve - this challenge. Link your calendar to the Timebridge service and scheduling a meeting is a three-step process: enter the names of the people you want to meet with if they are in your address book you only have to start typing the names , write a message to your attendees, then select five times from your calendar that are available. Alternately, you can allow your attendees to select times that are open in your calendar. Timebridge does everything else: Attendees are brought to an interface where they can select all the times that will work and a "best" time.

When everyone's agreed on one, the service sends an email confirming the date, time and other meeting details.

What used to take emails per attendee to accomplish, is done in one web site and three steps. The biggest time waster the survey found was managing email with 50 percent of the day spent on it.

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We are working for the technology rather than making it work for us. To turn that situation around, make Outlook rules your friend. You have a very powerful organizational tool in rules if you take the time to learn them. You can assign incoming mail to projects or clients based on email address or domain name, you can move automated messages, message receipts and meeting acceptances out of your way and into a holding folder, you can send newsletters, RSS feeds, automated mailing lists into a "read me later" folder.

With just a few rules, you can get your inbox down to a more manageable size of items that require action. There are many more tools on the average person's desktop that can help you save time, be more efficient and more productive. Contact us at or email info portfoliosc. How much money does your company spend on software? How much time do you waste either because you can't afford the software or services you need? If you're like most businesses, you don't even want to know the answers to those questions.

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It's time to think differently and take advantage of a number of free tools from software suites to meeting management tools and web conferencing programs. Learn how your business can take advantage of the many free tools for small businesses that are available to you. What's worth it and what's not. To sign up to attend follow this link. Are you getting what you pay for? Maybe not and you can be paying a lot less and getting much, much more.

We'll look forward to seeing you there. When was the last time you merged data from Access or Excel into a Word document? Or the last time you created a "What If" scenario in Excel? If you can't remember, there's a good chance that you are typical user of basic office productivity tools. See if this describes you: You primarily use Word to create letters, documents, reports. You mostly use text and, perhaps, you collaborate with others on the document - usually sending it to them for suggestions as opposed to tracking changes of multiple users through commenting and reviewing.

You basically use Excel as a way to structure information, to do basic calculations such as summing and percentages or perhaps to make numbers look more attractive. You think of Outlook as your email client. Maybe you use the task and calendaring options for yourself but rarely to collaborate with others. Don't be embarrassed, you are like a lot of people. Everyone uses Office so you figure you should to.

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If you are a business person, you may feel that you have to use Office so you can send files to clients, customers, vendors and others you do business with. Although this was once true, it's not anymore. The past decade has seen a growing proliferation of office productivity tools - many free - with an increasingly impressive array of functions.

And they integrate most functions with Office. Open Office 3 is a free productivity suite with a full-featured tool set. The software can open Office files and vice versa, although not all functionality is supported. Google Docs has gone into the cloud with its application suite. Not only is it free but you don't even have to worry about upkeep - the constant patches, fixes and updates - or about storing your files. Google docs does it all "in the cloud" - meaning online in a shared, collaborative workspace.


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  6. You can have a personal account and share files with others, export files into Office or pdf formats and upload Office files you receive from others into your Google workspace. For a small business, you can use Google Apps which is a branded workspace for your company that includes domain-branded email, contacts, docs, calendars and tasks for all your users.

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    There is no doubt that Office has far more functionality than anything else. But when few people use those options or, for that matter, need those options, it seems silly to buy a Mercedes to drive 35 mph to church on Sunday. For small businesses, technology is a huge expense and there are many things you shouldn't be skimping on -- like security, data protection, customer contact and relationship tracking -- among a few.

    Find out where you fall and, if you decide Office has the features you need, invest in learning how to make the most of them. It is said that long-term thinking to the Japanese business person is years out, while long-term thinking to a US business is next year.

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    Nowhere is this dichotomy more evident than in the publishing industry - newspapers, magazines and books, but most notably newspapers. Until I was laid off in September , I had spent my entire year career in the newspaper industry. The demise of newspapers we are seeing today should be no shock to industry observers, insiders and executives.

    We knew more than 10 years ago that the industry would change systemically as the Internet took hold. But we didn't act. Today, we see the results. Although there's not much to be done for newspapers, other industries can learn from the newspaper case study. It begs the question: do you know where your industry is going and are you positioning yourself to be a strong business in the future? The other day I was discussing these trends with a friend in the commercial printing industry whose bread and butter is business cards, brochures, letterhead and envelopes. You can check out the sale here.


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    8. Home Depot is known for their incredible deals during the holidays, and Columbus Day is no exception. The department store has up to 40 percent off their home decor and furniture through the end of the day, while Wayfair has up to 70 percent off on rugs, wall art, bedding, dining furniture, and kitchen appliances, up to 65 percent on curtains, outdoor furniture, and living room sets, and up to 60 percent off on storage items, living room furniture, and tables.